Frequently Asked Questions

Funding/Budgeting

  • When does funding begin?

    Funding begins July 1 or within thirty days of receiving the disbursement form, institution W-9, and IRB. We prefer to keep to a July/January payment schedule.

  • Who receives the funding?

    Funding will go directly to the institution or department of radiology as direct costs only.

  • Does the award cover indirect costs?

    No, the award only covers direct costs.

    Direct costs include:

    • Travel to research related meetings
    • MRI/CT scans
    • Participation costs
    • Reimbursement for patients
    • Equipment
    • Salary support for protected research time for the investigator
    • Salary support for associated staff
    • Fringe benefits
    • Tuition
    • Classes

    Indirect costs include:

    • Facility and administrative costs
    • ASNR/other Society membership dues
  • Would I be able to transfer institutions after I receive my award?

    Yes, awards may be transferred to another institution. At least 30 days prior to the transfer, the following must be received by The Foundation of the ASNR.

    1. A letter from award recipient stating intentions to transfer
    2. A letter of approval from recipient’s current mentor
    3. A letter of approval from recipient’s current department chair
    4. A letter of approval from the mentor at recipient’s new institution
    5. A letter of approval from the department chair of recipient’s new institution.

    Upon approval by The Foundation of the ASNR, the recipient will need to provide an updated disbursement form, institution W-9, and IRB for the new institution. The remaining stipend will be prorated on the unused portion of the grant.

    We require a final financial reconciliation from the recipient’s current institution and a Mutual Termination Agreement signed by The Foundation of the ASNR and the recipient’s current institution.

  • I have received an award from another Society. Am I still eligible for your awards?

    Applicants who have held any trainee award from any foundation in the past must declare their previous awards on the application. The applicant is considered ineligible if they are or will concurrently be holding any of previously mentioned grants, while applying to or holding a grant from the Foundation of the ASNR.

  • I have still have unspent funds from my grant. What do I do?

    Any portion of the award not utilized must be returned to The Foundation of the ASNR.

Eligibility

  • Are you required to be an American citizen to apply?

    No, there is not a citizenship or permanent residency requirement. You must have strong institutional and mentorship support.

  • What are the eligibility requirements?

    Candidates must be a member of ASNR in good standing with an MD or DO degree and must be board-certified or board-eligible in radiology by either the American Board of Radiology (ABR) or the Royal College of Physicians and Surgeons of Canada (RSPSC).

  • Can I be considered for more than one award?

    No, an applicant is welcome to inquire in advance as to which grant mechanism would be most appropriate for the project he/she is proposing. Only a single LOI for that project can be submitted.

  • Is it acceptable that I am in my last month of training at the application deadline?

    Yes, you can apply for an award while you are still a resident. However, but you need to have completed residency and be enrolled in an ACGME-approved fellowship in neuroradiology by the time the award begins (July 1st).

  • If I apply and do not receive an award, can I reapply next year?

    Yes, we recommend that you review and implement any comments, suggestions, etc. that are included in the reviewer comments that are received.

  • Does my faculty position make a difference in whether or not I receive an award?

    Faculty position does not make a difference however the awards have typically focused on junior faculty and assistant professors.

  • Can there be more than one principal investigator on an award?

    No, there can only be one principal investigator on an award.

  • Can there be multiple applicants per institution?

    Yes, there can be multiple applicants per institution.

  • Is there a requirement regarding a specific amount of time that must be devoted to this grant?

    There is no minimum requirement for the grant. You should indicate an effort reflecting your best estimate of the time that you will spend on the project.

Application Process

  • How can I apply?

    In October, each award prospectus and information on applying is posted on the Foundation’s website (foundation.asnr.org). Applicants must electronically submit a letter of intent, a one-page abstract of the research proposal, to the Foundation by the deadline. Applicants who are selected to submit a full proposal will receive a follow-up email invitation.

    Applicants who are invited to submit a full proposal (application total of twenty pages) must electronically submit the following by the stated deadline:

    • Cover Sheet: Title, Performance Sites, and Personnel
    • Table of Contents
    • Biographical Sketch – Principal Investigator (not to exceed two pages, single spaced)
    • Career Goals and Objectives (not to exceed one page)
    • Research Plan (total not to exceed 10 pages)
      • Specific aims
      • Background and Significance
      • Preliminary Studies
      • Research Design and Methods (not to exceed five pages)
      • Animal Care and Approval (if applicable)
      • Reference (not included in page limit)
    • Resources
    • Budget and Budget Justification (not to exceed one page)
    • Letter of Nomination (Chairman or Program Director) (not to exceed two pages)
    • Letters of Collaboration (optional)
  • Should I send my documents in Word or PDF format?

    Either format is acceptable; PDF is preferred.

  • Should letters of nomination/collaboration be signed and then scanned as PDF files or can they be unsigned word documents?

    Letters of nomination/collaboration should be signed and scanned as PDF files.

  • Can my letters of nomination/collaboration be sent without my proposal?

    Yes, please reference the applicant in the subject line of the email. It is preferable to send everything at one time although it is not absolutely necessary to do this.

  • How is the overall application scored?

    Application scoring follows the NIH Scoring System (1-9…1 BEING EXCELLENT, 6 BEING SATISFACTORY, 9 BEING POOR).

  • Is a budget justification necessary?

    Yes, justification is required for all budgeted expenses.

  • What format should I use for my CV?

    NIH format

  • Do I need to send my documents all at once? What if I do not have the letters of nomination/collaboration?

    Yes, you need to send all documents at once. The only exception is for letters of nomination/collaboration which may be sent separately but must reference the applicant in the subject line of the email.

  • Is a cover letter required?

    No, a cover letter is not required. However, a cover sheet (included with the application) must accompany the application.

  • The application asks for a letter of nomination from the chair of the department. Can the letter be from my program director?

    Yes, applicants must include a letter from their chair or program director to confirm that the application is the candidate endorsed by the institution for the award chosen.

  • Is it OK for my letter of nomination from the chair to come from a department other than neuroradiology?

    Yes, however the letter must be from the department chair to confirm that the application is the candidate endorsed by the institution for the award chosen.

  • Does my primary mentor need to be a neuroradiologist?

    Yes, please see the individual eligibility criteria for mentorship on for each award prospectus. Click HERE for prospectus for all awards.

  • I have applied for The Foundation of the ASNR awards in the past and I received feedback from the reviewers. In which document of the application should I address the feedback?

    You should address the feedback in your ten-page research plan.

  • Does my mentor have to be at the same institution where I will be conducting my research?

    We strongly encourage your mentor to be from the same institution where you will be conducting your research. If your mentor is not at your institution, please provide evidence of a strong mentor-mentee relationship.

  • One of my references would like to send a DVD of our pilot data. Is this recommended?

    No, it is not recommended that you send DVDs. Still pictures are allowed provided that you do not exceed the maximum page numbers per document.

  • Are figures/tables counted in the ten-page research plan limit?

    Yes, they would count against the ten–page limit.

  • Are references in addition to the ten-page plan or are they included in the plan?

    References are in addition to the ten-page plan and are not included in the page limit.

  • Is a preliminary data section necessary?

    Yes, preliminary studies must be included in the research plan.

  • Is a signature page or an institutional signing letter required?

    No, it is not required.

  • Who makes the decision about the awards?

    Reviewers are selected from member of the ASNR Research Committee.

  • Are there formatting limitations?

    Use a minimum font size of 11 in Arial or Times New Roman font. Margins must be set at 0.5 inches and all sections should be double spaced, except the reference section, which may be single spaced.

  • Are co-mentors permitted?

    Please see the individual eligibility criteria for mentorship for each award prospectus.  Click HERE for prospectus for all awards.

  • Am I required to provide a biographical sketch and documents regarding research support for my co-mentors as well?

    Yes, this must be submitted as an additional document and not included in total page limit.

  • Must the mentor be a member of ASNR?

    Yes, please see the individual eligibility criteria for mentorship on for each award prospectus.  Click HERE for prospectus for all awards.

  • What is the best way to handle collaborators at other institutions?

    We would like separate letters of collaboration that spell out what the collaborator is doing or mentoring in the project. The primary mentor should make this clear in his/her letter.

Miscellaneous

  • How should the final progress report be structured?

    Progress reports should follow the format of a research manuscript. Reports should also include a list of presentations and publications that resulted from the funding project, as well as any additional funding received to continue the project (or plans for additional funding).

  • What other awards does The Foundation of the ASNR offer?

    A listing of awards that are offered can be found at https://foundation.asnr.org/page/awards/

  • What research has the Foundation funded?

    All previously funded awards are listed on the Foundation website at https://foundation.asnr.org/ under each award heading is a link to the previously funded awards.